Records

Records relating to the RMP are securely kept by NZL Group for at least five years. The electronic copy of the RMP is password protected with access limited to the responsible person and their delegated alternative. Changes and amendments to the RMP are recorded electronically in the file management system; changes are also highlighted in italics when sent through for validation purposes. Electronic documentation is stored on the NZL Group server which is backed up overnight and a physical record collected once per month. They are available for review by NZFSA and recognised service providers, on request to the Contract Manager. The Contract Manager has authority to dispose of the records.

The following records are kept by NZL Group:

Record Held By
Webb Page - RMP Section NZL Group NZL RMP version 2 - Sept 2008
Risk Management Programme (web enabled) NZL Group and clients to access
NZL RMP version 2 - Sept 2008
Validation of RMP NZL Group NZFSA
Clause 9.1 NZL RMP version 2 - Sept 2008
RMP assessments/reviews NZL group NZFSA
Clause 9.2 NZL RMP version 2 - Sept 2008
Monthly RMP reports NZL group NZFSA
Appendix 1 NZL RMP version 2 - Sept 2008
RMP exception reports NZL Group and Customer
Risk Management Programme (web enabled) NZL Group and clients to access
NZL RMP version 2 - Sept 2008
HACCP plan NZL group
Appendix 4 NZL RMP version 2 - Sept 2008
Validation of HACCP plan NZL group
Clause 10 NZL RMP version 2 - Sept 2008
Evaluation of HACCP plan NZL group
Clause 10 NZL RMP version 2 - Sept 2008
Non-conformance
– Initial Incident Reports
NZL Group and Customer
Corrective actions NZL Group
Customer complaints NZL Group and Customer
Consignment advice NZL Group and Customer
Daily Run Sheets NZL Group
GPS Database NZL Group
Transport Management System NZL Group
Docket number NZL Group and Customer
Customer order number NZL Group and Customer
Staff training records NZL Group
Authorised Vehicle List NZL Group
Truck driver’s logbook NZL Group and Driver